Grade Change-Clerical or Procedural
Clerical or procedural grade changes due to errors or grade changes for a course taken within the previous year which was originally No Record (NR) or "I" and subsequently lapsed to a "U" or "F" may be corrected by submitting a clerical error form directly to the Registrar. Do not submit to OGS with a General Petition.*
This does not apply to students who have "U's" or "F's" due to a lapsed "NR" or "I" and who subsequently discovered they were in the wrong section. These require a petition to retroactively add and drop coursework.
If an Incomplete in a class has not been finished by the end of the subsequent quarter, an extension of an Incomplete may be requested on a general petition with sufficient justification.
The following procedures apply only if the grade deadline for the course was during the previous calendar year:
Lapsed Blank
Clerical or procedural grade change due to errors or grade changes for courses taken within the previous year which were originally an NR (no record) and subsequently lapsed to a U or F may be corrected by submitting a clerical error form directly to the Registrar. Do not send them to OGS with a General Petition.
Lapsed Incomplete
If the delay is caused by the student's failure to meet the submission deadline, a General Petition to extend the incomplete with an explanation for the delay must be submitted to OGS for consideration-along with the original Incomplete form. If, on the other hand, the delay was administrative in nature, submit the original Incomplete form with the grade assigned under a cover memo accepting department responsibility for the delay (including the department Chair's signature) to OGS.
Wrong Course
Students who have a U or F because they enrolled incorrectly must submit a General Petition to OGS requesting to retroactively drop and add the correct course, a Clerical Error form assigning a grade to the proper course must be included.
Students in this category will need to obtain departmental approval and submit a petition to OGS with the CEP required supporting documentation detailed below:
Retroactive Add or Withdrawal from Course: Requests may be approved only in cases where: (1) the student clearly attempted to add or withdraw from the course by the deadline but technical problems with TritonLink prevented the proper processing of the request; (2) serious personal circumstances (e.g. hospitalization) prevented the student from adding or withdrawing on TritonLink or in person prior to the deadline.
*All grade changes beyond one-calendar year from their original deadline require General Petition explaining the exception, and the relevant forms, submitted to OGS. Such requests will be submitted to CEP by OGS.
