Office of Graduate Studies

Advancement Dates

Students may schedule their Advancement to Candidacy Examination between quarters (including summer) to accommodate their Ph.D. committee members’ schedules, but, in order for any academic event to be recorded, a student must be registered.  This means that an advancement can only be posted to the academic record during a quarter of registration.  Therefore, the following information will be listed on an advanced students’ transcript:

  • The actual date of the exam.
  • For students who take the exam between quarters (including summer) the Advancement to Candidacy date will be listed as the first day of instruction of the next quarter the student registers.
  • For students who take the exam during a registered quarter, the Advancement to Candidacy date will be listed as the date the form is received in OGS.
  • Students receiving a CPHIL as part of the advancement will continue to have the award date listed as the last day of the quarter.  This procedure is consistent with all other graduate degree posting.